Summary of Requirements for this Assistant Manager position:
Understanding of Pennsylvania municipal laws.
Familiarity, leading to working knowledge, of the Pennsylvania First Class Township Code within the first year of service.
Demonstrated relevant municipal managerial and administrative experience OR business/not-for-profit managerial and administrative experience, which shall include at least six (6) or more years in municipal management, three (3) of which shall be, at a minimum, Department Head level and preferably three (3) years as a Manager or Assistant Manager; OR experience, preferably management experience deemed similar and related by the Board of Supervisors. The Board may modify this requirement at its sole discretion.
Possession of a bachelor’s degree in Public or Business or Financial Administration, Management, Engineering, Planning, or related field acceptable to the Board, from an accredited college or university. The Board may deem that a relevant Master’s or Law Degree may substitute for one year’s management and administrative experience at its discretion. The Board may modify this requirement at its sole discretion.
Use of technology, hardware and software common to the municipal setting
Understanding of, and collaboration with as a plus, regional governance, joint municipal operations and offering of services through a Council of Governments and with non-profit organizations.
Experience interacting with PA agencies: PennDOT, DEP, DCED, DCNR
Possession of a current, valid PA driver’s license.
United States citizen.

Candidates selected for interview(s) should examine Shaler Township’s website and familiarize themselves with the Assistant Manager Position Description.
Competitive salary/excellent benefits as to size, population, location and Assistant Manager’s responsibilities.
Interested candidates should submit 1) a letter of interest, 2) resume, 3) three professional references, 4) expected salary range and 5) contact information including, cell phone #, email address and home address to:
publicpartners.applytojob.com
The successful candidate will be required to undergo a background check and be bondable in the amount determined by the Board.
Resumes and accompanying materials will be accepted until the position is filled.
Shaler Township is an Equal Opportunity Employer.

DEPARTMENT: Administration

TERMS:
(1) Full-time daylight shift, other hours as required
(2) Hourly position
(3) Non-exempt position
(4) Union employee

SUPERVISION: Borough Manager or Designee

SUMMARY OF DUTIES
Performs a variety of routine and complex clerical, secretarial, and administrative work in keeping official records, providing administrative support to the department staff, and assisting in the administration of the standard operating policies and procedures of the department.
Some business items are of a confidential nature and must be effectively and appropriately dealt with as such.

SUPERVISION EXERCISED
None.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance, cashiering, data processing, and bookkeeping.
Answers in-coming calls and routes callers or provides information as required.
Receives the public and answers questions; responds to inquiries from employees, citizens, and others and refers, when necessary, to appropriate persons.
Assists in the procurement of department materials and supplies.
Operates office machines as required.
Receives, stamps, and distributes incoming mail and processes outgoing mail.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports.
Prepares meeting minutes as required.
Prepares records such as notices, minutes, and resolutions for Borough Council or other Councils or commissions that receive support from the department.
Acts as custodian of departmental documents and records. Establishes and maintains filing systems, control records, and indexes using moderate independent judgment.
Maintains inventories and orders office supplies and materials.
Schedules appointments, and performs other administrative and clerical duties, as assigned.
Assists in the collection and maintenance of performance data for relevant departments.
Other duties as assigned by the Borough Manager or designee.

PERIPHERAL DUTIES
Serves as backup to other clerical, secretarial, and administrative positions in this and other departments of the Borough.
Operates a vehicle to run errands.

DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and two (2) years of related experience. Additional relevant education above the level of high school may substitute for the required two years of related experience.
Necessary Knowledge, Skills and Abilities:
Demonstrated skill in using electronic data processing software applications to produce business letters, memorandums, and reports.
Working knowledge of modern office practices and procedures.
Ability to communicate effectively, orally and in writing.
Skill in operation of listed tools and equipment.
Ability to handle stressful situations.
Ability to effectively meet and deal with the public, internal staff, vendors, and elected officials.
Preferred Knowledge, Skills, Abilities:
English/Spanish bilingual oral and written communication skills for use within interactions with employees, citizens, and others.

TOOLS AND EQUIPMENT USED
Telephone system; personal computer including word processing and other office software; copy machine; postage machine; fax machine; calculator; and other equipment as may become available and deemed useful.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet. However, when the office is busy, the noise level is moderately loud. Occasionally, the activities of the department or its visitors may result in brief periods of loud noise levels.
The environment may also include frequent interruptions and/or distractions.

SPECIAL REQUIREMENTS
The duties listed above are intended only as illustrations of the various types of work that may be performed by employees in this job classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employee agreement between the Borough of Dormont and the employee and is subject to change by the Borough of Dormont as the needs of the Borough and requirements of the job change.

The ideal candidate will have a High School diploma or GED and a minimum of two years’ full-time experience in an office setting, including working with data entry, accounting principles, billing, accounts payable, or other relevant experience. Certifications in accounting or related fields, and a willingness to participate in continuing education programs is strongly preferred. Experience working in a municipal setting is preferred.

Compensation starts at $42,000/year

Under supervision, performs general labor work and the operation of light and heavy trucks and other related motorized equipment used for road construction and repair. Employees in this classification are responsible for the safe and efficient operation and routine maintenance of trucks and other related motorized equipment. Duties also will include the performance of manual labor tasks in connection with the maintenance of roads and streets, sidewalks, storm drains, sewers, public parking lots, and public buildings and facilities.

Essential Duties and Responsibilities:
General Administration:

Serve as the chief administrative officer responsible for managing all day-to-day borough operations.

Implement ordinances, resolutions, and policies enacted by the East McKeesport Borough Council.

Identify opportunities to streamline internal systems and procedures; improving workflows, recordkeeping, and communication within the borough office.

Maintain borough records, prepare reports, and ensure compliance with relevant regulations and best practices.

Financial Management:

Develop and manage the annual borough budget in collaboration with Council.

Monitor expenditures, oversee payroll, process invoices, and ensure accurate financial reporting.

Coordinate audits and financial filings; manage borough funds in a fiscally responsible manner.

Seek out and manage grants and funding opportunities that support borough operations and projects.

Personnel and Office Oversight:

Supervise borough employees, including office staff, public works personnel, and independent contractors

Oversee employee scheduling, evaluations, and training; address personnel issues professionally and consistently.

Maintain a safe and efficient work environment, especially in the absence of a dedicated HR function.

Public Works and Infrastructure:

Coordinate borough services including road maintenance, snow removal, stormwater management, and facility upkeep.

Work closely with public works employees and outside contractors to ensure timely response to infrastructure needs.

Track and prioritize short- and long-term maintenance and capital improvement projects.

Council and Community Relations:

Serve as liaison between Borough Council, borough staff, and residents.

Prepare meeting agendas, staff reports, and policy recommendations for Council consideration.
Manage on-going Borough programs including community events and rentals of Borough facilities

Provide responsive and courteous service to residents, addressing concerns and inquiries in a timely manner.
Maintain the Borough’s digital presence including its social media and website, providing updated information for residents

Planning, Zoning, and Code Enforcement:

Administer zoning regulations and support planning and development efforts in coordination with the Zoning Officer and Planning Commission.

Assist with code enforcement issues and respond to permit inquiries or development proposals.

Stay up to date on zoning trends and recommend updates to local ordinances as needed.

Intergovernmental Relations and Compliance:

Represent the Borough of East McKeesport in dealings with Allegheny County, regional planning bodies, and state or federal agencies.

Ensure compliance with local, state, and federal mandates, including reporting and public notice requirements.

Participate in intermunicipal cooperation efforts where beneficial to the borough.

Emergency Management:

Support the Mayor, Police Chief, and Emergency Manager to plan for and coordinate response to weather events or emergencies.

Serve as a point of contact for emergency updates and public communication.

Other Duties:

Perform additional duties as required by Borough Council or as necessary for effective borough operations.

Approach all responsibilities with a community-first mindset and a strong commitment to public service.

Skills and Qualifications:
Bachelor’s degree in Public Administration, Business, Political Science, or a related field and 2–4 years of experience in municipal management or public administration, preferably in a small borough or township.
OR
a high school diploma/GED and at least 7 years of related experience, preferably in local government functions.

Ability to acquire knowledge of Pennsylvania Borough Code and local government functions.

Strong leadership, communication, and problem-solving skills.

Familiarity with budgeting, grant writing, zoning, and personnel management.

Proficiency with standard office software; willingness to adopt digital tools to modernize borough operations.
Ability to work independently without close supervision

Work Environment:
Office-based role with occasional field work.

Evening Borough Council meetings required; occasional weekend events or emergencies may arise.

Must be comfortable managing a broad scope of responsibilities in a small but active community.
Benefits:
The Borough of East Mckeesport offers a full benefits package including: paid vacation/sick days, medical/dental/vision insurance, life insurance, and a retirement package.