Essential Duties and Responsibilities:

Accounts Payable:

• Review and process incoming invoices for Township business, verifying purchases and accuracy of invoices; match with purchase orders and confirm budget coding.
• Prepare vouchers, checks and supporting documentation.
• Manage recurring invoices for mandatory payments of utilities, and insurance.
• Prepare the Schedule of Bills for the Board of Commissioners meeting; coordinate receipt of appropriate signatures on vouchers and checks.
• Prepare invoices for accounts receivable, including, but not limited to: vehicle fuel from Fire Departments, crossing guard wages from School District; engineering fees for development costs.
• Maintain accounts of delinquent sanitary sewer fees and other fees owed to the township; prepare no-lien letters.
• Handle research items and vendor issues related to Accounts Payable, addressing them or escalating them to the appropriate party.
• Review and maintain annual employee clothing allowance balances.
• Prepare tax documents for vendors and the IRS when necessary, including 1099-Misc., and tax-exempt certificates; coordinate year-end activity.
• Maintain accurate records of all Accounts Payable.
• All other duties assigned.

Payroll:

• Conduct all aspects of the bi-weekly payroll process with oversight and input from the Manager.
• Process biweekly payroll for employees accurately and timely through the Paycor software system.
• Prepare and pay all bi-weekly/monthly employee withholdings to appropriate source.
• Review quarterly and annual tax returns; file UCC return with U-Comp.
• Aid the Manager with employee onboarding functions, including providing, preparing and filing insurance and I-9 forms.
• Review and secure annual W-2 forms.
• Review and maintain employee leave balances and longevity payments.
• Ensure compliance with federal state and local payroll, wage and hour laws and best practices.
• All other duties as assigned.

Skills / Abilities:

• Must be able to maintain confidentiality of employee files and handle sensitive information.
• Able to work independently, to multi-task, problem solve, meet tight deadlines, and to maintain composure under pressure in a fast-paced environment.
• Exercise sound judgement and maintain strong attention to detail.
• Must be detail oriented with excellent verbal and written communication skills.

Working Conditions:

• The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Regular work must be performed at the Municipal Building. Employees are expected to work from 8:30 AM until 4:30 PM, Monday through Friday.
• Employee will be exposed to regular employee and resident traffic during working hours. Employee is expected to answer telephone calls and help the administrative assistant with residents, as needed.

Acceptable Experience and Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• In lieu of college degree, at least 5 years of experience in governmental accounts payable and/or payroll; or any combination of training, education, and experience that would provide the required knowledge, skills and abilities.
• Proficiency in utilizing Windows and Microsoft Office is required, including word processing, spreadsheet maintenance, navigating databases, record keeping and internet research. Proficiency with QuickBooks and Paycor desired.

The Town of McCandless is seeking qualified applicants for the position of Planning Director. The salary range for this position will be between $85,000 – $95,000 annually. This full-time supervisory position will serve as a senior staff member and shall be responsible for all aspects of the department, including zoning and land use, subdivision and land development review, permitting, inspections and code enforcement. The successful applicant shall have demonstrated knowledge of modern planning and public administration principles, a thorough knowledge of ArcGIS, and possess excellent written and verbal communication skills. A complete job description and application instructions can be found online at www.townofmccandless.org. The Town of McCandless is an EOE, and offers an excellent benefit package. Applicants can send a cover letter and resume to [email protected].

For a full job description click here.

The South Fayette Township Department of Public Works is accepting applications for the position of Parks Laborer.

Under supervision, Parks Laborers keep up the appearance, health, and safety of landscapes and features in public parks. They maintain hiking/biking trails, athletic fields, courts, playgrounds, picnic tables, pavilions, benches, lawns, flower beds, and other park amenities and facilities.

Duties also include the performance of manual labor tasks in connection with the maintenance of sidewalks, public parking lots, and public buildings and facilities.

This is a full-time, year-round, union, non-driver/laborer position that is eligible for overtime hours. A commercial driver’s license (CDL) is NOT required.

Starting wage: $27.37 per hour, plus benefits, as outlined in a collective bargaining agreement.

Permanent part-time position, 25 hours to 28 hours per week

Wages: $26.50 per hour, plus paid time off available after probationary period.

The employee will correct, process, and reconcile a wide variety of accounting documents such as invoices, departmental billings, employee reimbursements, cash receipts, vendor statements, and journal vouchers. Duties include reviewing and coding financial information, preparing and processing documents to disburse funds, compiling and reviewing information for accuracy, preparing reports, and maintaining records. The position reports to the Finance Officer.

Duties and Responsibilities

• Process payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
• Verify items billed against items ordered and received and reconcile differences through follow-up with the vendor and/or other employees.
• Enter updates and/or retrieve accounting data from automated systems.
• Post financial data to appropriate accounts in an automated accounting system.
• Review online transactions for changes and accuracy and correct errors.
• Retrieve system reports.
• Assign codes to data.
• Disburse funds using manual/local warrants or petty cash and make change according to specific instructions.
• File and/or remove records and reports.
• Operate standard office equipment.
• Interpret and apply instructions and guidelines to resolve work problems.
• Process all actions related to payroll.
• Assist the Finance Officer with benefits administration.
• Perform related work as assigned.

Position Summary

Cranberry Township, Butler County, is seeking applicants for a one (1) full-time bargaining unit Greenskeeper position with the Cranberry Highlands Golf Course, reporting to the Golf Course Superintendent.

Work includes but is not limited to supervising and executing the golf course maintenance including mowing of all grounds; chemical and fertilizer applications; irrigation system operation, repair, and installation; construction projects within the golf course; assisting the Shop Technician with preventative maintenance/service of all equipment when deemed necessary. This position includes the use of heavy and light-duty equipment including mowers, skid steers, loaders, mini-excavators, tractors, and a variety of hand/power tools. The position will aid with the daily task assignments and the safety and training of subordinates. Candidates must be able to perform tasks independently and as part of a group. This position may require performing snow removal duties as the township deems necessary.

Position Information

Required Qualifications:
Candidates must have a High School Diploma or GED; supplemented by at least one (1) year of experience in a team environment. Candidates must have a valid insurable driver’s license and must acquire a PA Department of Agriculture Public Pesticide Applicator’s License, including Category Core and 7 (Safety and Lawn and Turf) within six (6) months of hire.

Preferred Qualifications:
At least one (1) year of experience in turfgrass management, landscape construction, or a related field including at least six (6) months of experience with calculating pesticides for application and calibration. At least six (6) months experience demonstrating an ability to utilize technical hardware (computers, tablets) and software (Microsoft Office programs) and six (6) months of personal or professional experience that demonstrates the applicant is mechanically inclined. PA Department of Agriculture Public Pesticide Applicator’s License, including Category Core and 7 (Safety and Lawn and Turf) preferred.

Hourly Wage: $21.42 until June 30, 2025; $22.11 for the remainder of the first six (6) months of employment after June 30, 2025; and $24.99 thereafter. Wage pursuant to Collective Bargaining Agreement.

Fringe benefits include, among other things, health, dental and vision benefits and a generous deferred compensation plan. Specific questions regarding benefits can be sent to [email protected].

Cranberry Township, Butler County, is seeking summer 2025 interns for a unique opportunity with several Cranberry Township departments including Communications, Engineering & Environmental Services, Finance, Fire & Emergency Services, Parks and Recreation – Aquatics, Parks and Recreation – Stewardship and Event Planning, Planning & Development, Police, Police – Social Work, Public Works, Safety, and Human Resources.

Those interested in applying to the Summer Internship Program may only submit their application to one department.

The program will run from approximately May 19, 2025, through August 8, 2025. While interns will spend most of their time with the department they were hired on with, this internship will include a variety of events and tours to allow interns to get a sense of the entire Township operation.

Applicants must be currently enrolled in an educational institution. Students seeking an Associates, Bachelors, or Masters degree in a relevant major preferred.

Approximate Hourly Wage: $13.00

Applications will be accepted through March 3, 2025, or until the position is filled, whichever occurs first.

Under the direction of the Township Manager, performs a variety of highly responsible and complex administrative duties. Incumbent is responsible for relieving the Township Manager of operational and administrative details and works with considerable independence within the scope of established policies and procedures. Incumbents are required to use discretion and diplomatic skill in representing policies and working directly with township personnel, officials, and the public.

The following list of essential functions are typical for this classification. Incumbents may not perform all listed duties and/or may be required to perform additional or different duties from those listed below to address operational needs and changing business practices.

• Responsible for office management and processing of routine operational administrative matters; transmits directions and instructions with the authority of the Township Manager.
• Assists with managing and preparation of Board of Commissioners meeting agenda and agenda packet; assists staff with submission of departmental agenda items; ensures agenda items are submitted by set deadline and are in appropriate format; review reports and supporting documents for accuracy and consistency with established standards.
• Prepares and maintains departmental records, correspondence, and reports for meetings, notices, and other matters; transcribes minutes of meetings.
• Prepares replies to correspondence as instructed, or on own initiative; compiles and prepares reports; searches files and other sources to develop background materials; assists in a variety of office tasks.
• Maintains travel schedule and makes travel arrangements for the Township Manager. Ensures proper documentation and reimbursement.
• Receives and screens telephone calls, providing information and handling issues that require sensitivity and the use of sound independent judgment; responds to requests for information and complaints, refers matters to appropriate staff and/or takes or recommends action to resolve the request or complaint.
• Reviews, dates, determines priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as appropriate and as directed.
• Monitors office equipment and supplies; orders office supplies as needed and ensures cost controls.
• Assist in a variety of department operations; perform special projects and assignments as requested.
• Performs other related duties as required.

The following generally describes the knowledge and ability required to enter the job and be effective and efficient within a short period of time to successfully perform the assigned duties.

Knowledge of:

• Knowledge of the township’s organization, functions, operations, ordinances, rules, policies and procedures.
• Knowledge of business English, spelling, punctuation, and mathematics.
• Knowledge of current office practices and procedures in planning and organizing work to meet goals and objectives.

Ability to:

• Perform responsible and difficult administrative support services involving the use of independent judgment and personal initiative.
• Understand the organization and operation of the township and of outside agencies as necessary to assume assigned responsibilities.
• Respond to requests and inquiries from the public.
• Interpret and apply administrative and departmental policies and procedures.
• Independently prepare correspondence and memoranda.
• Work independently in the absence of supervision.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database application.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted during work.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

A typical way to obtain the knowledge and abilities would be:

Education/Training:

• Equivalent to the completion of the twelfth grade supplemented by specialized administrative training.

Experience:

• Four years of increasingly responsible administrative experience working for a township manager or department director in the public sector preferred.

Are you a dynamic leader passionate about creating vibrant communities? The Municipality of Monroeville is seeking an experienced Parks & Recreation Director to oversee the planning, coordination, and management of our parks, recreation programs, and human services.

As Parks & Recreation Director, you’ll be at the forefront of community enrichment, supervising park maintenance, recreation programming, and public engagement. Collaborating closely with Public Works, you’ll ensure our parks are safe, accessible, and beautifully maintained. You’ll also spearhead innovative programs and events that enhance residents’ quality of life, from after-school activities to community festivals.

We’re looking for a visionary leader with:

• Education: A bachelor’s degree in parks and recreation, public administration, or a related field (Master’s preferred).
• Experience: 5+ years in Parks and Recreation operations, with 2+ years in leadership roles.
• Skills: Strong communication, budget management, and grant writing expertise.

Why Join Us?

• Competitive salary with comprehensive benefits.
• Opportunity to make a lasting impact in a thriving community.
• Collaborative, supportive work environment.

North Versailles Township is actively seeking a dedicated individual to join our team as a Code Enforcement Officer. This vital role involves a range of responsibilities including the administration and enforcement of the Township’s zoning, subdivision, and land development ordinances, as well as property maintenance codes. The successful candidate will demonstrate a capacity to obtain the necessary certifications to conduct building inspections. While not initially required, the selected individual will be expected to pursue and achieve all relevant certifications as part of their professional development within the Township. Daily responsibilities will encompass a variety of code enforcement tasks. This position offers a unique opportunity to gain experience and acquire new skills in a supportive environment. If you are committed to public service and have a keen interest in building and zoning regulations, we encourage you to apply.